A well-loaded paper tray can make all the difference in keeping your photocopier running smoothly. Misfeeding issues, jams, and uneven printing often start with simple mistakes when loading the paper. Here are some quick tips to keep your machine happy and reduce interruptions.
Key Things to Check When Loading Paper
- Air the Paper Before Loading
Start by fanning the stack of paper to separate the sheets. This reduces the risk of multiple sheets sticking together, which can lead to jams. After airing, tap the stack against a flat surface to align the edges neatly before loading it in the tray. - Position the Paper Guides Correctly
Ensure the adjustable paper guides in the tray are snugly positioned to match the size of the paper you’re using. If the guides are too loose or too tight, the paper can feed unevenly or pull through at an angle, causing jams or print quality issues. - Don’t Overfill the Tray
Every paper tray has a maximum fill line or indicator mark inside the tray. Avoid filling paper above this line, as overfilling can lead to jams and poor feeding. Keeping to the mark ensures each sheet is properly picked up without strain on the machine. - Avoid Opening Trays While Printing
Once a print job is in progress, resist the urge to open the paper tray—even if you suspect it’s running low. Opening trays mid-print can confuse the machine and cause a misfeed or other errors. Wait until the job is done to add more paper if needed. - Use Only Flat, Dry Paper
Make sure each sheet is flat, dry, and free from folds or creases. Damp or crumpled paper often causes jams and can lead to paper feed issues. Also, avoid mixing different paper types in a single tray; different textures and thicknesses can throw off the machine’s feeding system. - Use the Recommended Print Media
Each photocopier has specific paper types it works best with. Stick to the recommended media, and make sure the correct side is facing up, especially if it’s coated or textured. This helps ensure you get the best print quality and avoid wear on the machine’s internal parts.
By taking these small steps when loading paper, you can prevent common issues, keep your copier running smoothly, and even extend its lifespan. Happy copying!